The Accounting & Business Operations Manager provides agency accounting, payroll, operations, office management and information technology support to ensure optimal performance of the agency and maximize positive outcomes for the children served by ProKids. This role will present opportunities to grow professionally and, for the right candidate, to assume additional organizational leadership over time.
The position will be hybrid with a minimum of 3 days required to be in the office. ProKids office hours are Monday through Friday from 8:30 a.m to 4:30 p.m.
Read about this role’s duties, responsibilities and requirements below. For even more information — like benefits and pay — and to apply, visit Indeed. Note that ProKids does not accept phone call inquiries.
SPECIFIC DUTIES AND RESPONSIBILITIES
Accounting Responsibilities
1. In conjunction with the Business Operations Director, manages and oversees all accounting and financial reporting for the organization.
- Manages all disbursements, ensuring accurate, timely and efficient processing of grants and accounts payable, cash management, employee expenses and corporate credit card expenses.
2. In conjunction with the Human Resources Manager, oversees payroll administration.
- Maintains contract files, W9s and prepares 1099’s annually.
- Manages all components of accounts receivable activities including accurately recording donations, pledges and grants.
- Assists Business Operations Director with the preparation of financial reports; ensuring that the reported results comply with generally accepted accounting principles.
3. In conjunction with the Business Operations Director, prepares schedules and documents to support annual audit.
- In conjunction with the Business Operations Director, maintains internal controls to ensure the accuracy and integrity of financial records and reports.
- In conjunction with the Business Operations Director, ensures compliance with local, state and federal government requirements as well as other funding entities and accreditation organizations.
- Assists Business Operations Director with agency Outcome Measures development and reporting.
- Maintains knowledge of trends, developments and best practices in the accounting profession; applies this knowledge to recommend and implement process and policy changes.
- Performs other related duties as necessary or assigned.
Operations and Information Technology Responsibilities
1. Manages all aspects of operations including building maintenance and upkeep, security, IT and AV systems upkeep and overseeing all equipment and supply needs and purchases.
2. Develops and implements routine maintenance schedules and standards and ensures compliance with these standards.
3. Develops and maintains relationships with outside contractors, including but not limited to security system, IT and AV providers, cleaning company, electrician, plumber and HVAC provider.
4. Collaborates regularly with the Business Operations Director to identify repair and maintenance needs.
5. In conjunction with the Business Operations Director, develops and communicates all aspects of the operations budget.
6. Maintains computer and IT equipment inventory. Purchases, maintains and updates hardware and software as needed, within budget guidelines.
7. Provides and/or obtains technical support as needed.
- Establishes, communicates and implements operations-related policies, practices, standards and security measures to ensure effective and consistent support and execution.
- Maintains knowledge of emerging technologies and trends in operations management.
- Performs other related duties as necessary or assigned.
GENERAL PROKIDS DUTIES AND RESPONSIBILITIES
1. Assists with the setting and evaluation of all agency goals and objectives with primary focus on the Operational Team impact of each goal or objective.
2. Acquires and maintains a working knowledge of other team’s programs and practices to encourage good communication and collaboration.
3. Benchmarks with other CASA programs and organizations for best and leading practices.
4. Ensures the effective representation of ProKids to external organizations and individuals.
5. Communicates the need for volunteers and provides assistance in designing and implementing volunteer training. Supervises, manages, supports, evaluates and communicates on-going status of volunteers.
6. Performs duties in accordance with ProKids objectives, values and in compliance with relevant standards and agency commitments.
7. Attends all staff meetings and establishes good teamwork with co-workers.
8. Ensures common office spaces are ready for the next person, maintained and stocked with essential supplies. Notifies Business Operations of maintenance and supply needs.
9. Ensures commitment to and the practice of diversity, equity and inclusion principles embraced by ProKids.
10. Other duties as assigned by supervisor.
JOB REQUIREMENTS
- Bachelor’s Degree in accounting or related field.
- Minimum of 3-5 years accounting experience (nonprofit accounting experience preferred).
- Be able to manage sensitive and confidential information with discretion.
- Good communication and time management skills, organized, efficient and able to multi-task.
- Have strong attention to detail, accuracy and follow-up skills.
- Have advanced computer skills in MS Office and accounting software.
- Be able to work collaboratively.
- Familiarity with child and family welfare issues and non-profits is preferred but not required.
PHYSICAL REQUIREMENTS
- Keyboarding
- Ability to sit and stand for long periods of time
- Ability to lift, carry, push or pull up to 40 pounds
- Ability to reach overhead or below shoulders
ProKids is proud to be an Equal Opportunity Employer that values and treasures Diversity, Equity and Inclusion. We are committed to creating an environment of dignity and respect for all our employees and families served.
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